The Project Coordinator will sit within the Leadership Development Project Management Team, specifically providing wide-ranging support to the Project Managers. The Project Management Team are responsible for the operational excellence of our Leadership Development projects, supporting the national Sales and Delivery teams to provide clients with the best possible delivery. The Project Coordinator will primarily be responsible for operational and administrative support to the Project Managers and the wider Leadership Development practice whilst also managing their own small portfolio of clients.

Reporting Relationships:

• You will report directly to a Senior Project Manager

Direct Reports:

• No Direct Reports

Location:

• The preferred location is London, UK with occasional attendance in the London office or at client sites from time to time.

Travel:

• Occasional

Languages:

• Fluent in English.

In this role you can expect to

Key Accountabilities

• Project Management Support – Including but not limited to:

Psychometric launching, downloading and protecting (following all appropriate GDPR), scheduling, invitation management, coding supplier invoicing, monitoring shared inboxes.

• Project Managing Portfolio of small clients – Providing full project management to smaller value clients, from project scoping to final invoicing and ROI review.

-Tracking of client delivery

-Maintaining Orbit Records

-Liaising with Shared Services to ensure accurate billing and revenue tracking

-Ensuring all relevant files/documentation/materials for the project are maintained and saved within appropriate systems

-Ensuring any other relevant project management tasks are fulfilled

• Virtual Producing – Providing full technical producer support for client deliveries on platforms such as Zoom, Microsoft Teams, WebEx.
• Client Reporting – supporting PMs with monthly, quarterly and ad hoc reporting. Responsible for collating and managing client feedback data and processes.
• Project resourcing through liaising with the Associate Engagement team to find the appropriate and available facilitators/coaches/assessors for the project. This will include the contracting process, such as creating Statements of Work and ensuring Orbit is set up correctly.
• Orbit Management – Maintaining housekeeping of Orbit and supporting documentation.
• Administrative tasks - When in the office, tasks will include printing, couriering, and in-house workshop preparation.

The above list is not exhaustive but indicative of the main aspects of the role.  Duties and responsibilities may be added or amended from time to time.

All About You

• Collaborative and able to work well in a team
• Clear and positive communicator
• Doesn’t shy from difficult situations and remains accountable
• Well-developed analytical skills with the ability to identify trends and issues at an early stage
• Excellent relationship building skills
• Highly organised and able to work under pressure
• Contributes to and develops a good team spirit
• Demonstrates flexibility and willingness to collaborate and support team members
• Excellent IT skills
• Understands the financial requirements of the business, with good level of commercial acumen

What we offer

• Growth opportunities within a human resources global leader.
• We prioritize learning to stay agile in an increasingly competitive business environment.
• We foster an open-minded environment where people spark new ideas and explore alternatives.

Our benefits include:

• Flexible working model
• Private medical insurance (PMI)
• Group personal pension plan
• Career support for family and friends
• 25 working days paid holiday with the opportunity to buy extra days off each year.
• So much more!

Contract: Permanent

Contract Type: Full-time

Hours: 37.5 per week

Must have the right to work in the UK.

Posting date: 17-04-2025